TOURNAMENT APPLICATION, REGISTRATION & DEADLINES
Deadlines to register for this event will be as follows:
> The registration process will begin on Christmas Day December 25th 2020. This is a prestigious INVITATIONAL event and ALL participants MUST be accepted prior to being officially registered. Players are encouraged to submit their application forms early to ensure you get accepted and registered into the field on time.
> ALL players, regardless of skill level are encouraged to apply. Past experience is required to be listed on the application form and will be considered for entry. NOTE: ALL players not immediately accepted into the field will be placed on an alternates list and possibly accepted in order to complete the tournament field. In the event the field is not full 14 days before the 1st round, teamhappygilmore.com may allow late addition players after the deadline and/or select players from the alternates list. This is solely at the discretion of the teamhappygilmore.com staff and teamhappygilmore.com reserves the right to add any player after the deadline.
> Once accepted into the tournament, the deadline to register will be June 28th, 2021. NOTE: Acceptance into the tournament DOES NOT secure your spot until registration is completed and full payment is received.
EARLY REGISTRATION IS RECOMMENDED!
We anitcipate this tournament will fill up quickly so it is recommended that you apply and if accepted, register early. In order to guarantee your caddie bib (with player's name on back) and guarantee you receive an INAUGURAL t-shirt and be listed as a participant in our INAUGURAL tournament book we recommend your be registered no later than June 1st, 2021 and pre-order your bib and t-shirt. Also, if you plan to stay in our host hotel (see info below), rooms will also fill up quickly.
*EARLY BIRD SPECIAL! Register before March 1st, 2021 and receive a special inaugural gift at check-in!
TOP 10 in each age division (boys & girls) will be recognized.
-Each winner will receive our custom teamhappygilmore.com INVITATIONAL CHAMPIONSHIP BELTS!
-All runner-up's thru 5th place finishers will receive our male/female gold cups.
-All 6th thru 10th place finishers will receive our custom teamhappygilmore.com INVITATIONAL metals.
*You will also receive an awesome welcome tee gift and we will have cool door prizes to give away at our player/family picnic!
Players are welcome to participate in our free featured events!
-Long Drive Competition
-Closest To The Pin Contest (Practice Round)
"HAPPY GILMORE SWING" CHALLENGE
Players ages 10 and up (boys and girls welcome) are invited to participate in our unique teamhappygilmore.com "HAPPY GILMORE SWING" CHALLENGE! This one-of-a-kind event will feature our Ambassador Happy Gilmore demonstrating his crafted Hapyy Gilmore swing from the movie (Happy Gilmore). Players will show off their best movie character swing and our Ambassador will pick the best one based on three judging points of Contact, Accuracy and Distance.
HOST HOTEL (Tournament Discounts)
Our host hotel is The Ramsey Hotel & Convention Center in the heart of Pigeon Forge! Our special tournament rate is only $160 per night for a prime location during high peak season in the GREAT SMOKEY MOUNTAINS! Be sure to click on the link on our tournament page and check out The Ramsey! Book your awesome family vacation and we"ll see you in beautiful Tennessee!!!
RULES & POLICIES
The USGA rules will govern all play. If between the group, a ruling cannot be established and there is no rules official in the vicinity, we ask you play two balls and a ruling will be administered in the scoring area. Competitors must announce to your fellow competitors that you intend to play two balls and which ball you wish to count if the rules permit. Please do not sign scorecards until a ruling has been made official. A local rules sheet will be in player packets at check-in. Please download the USGA Rules of Golf APP and increase your knowlege of the rules.
Tie breakers for first place only will be decided by a sudden death 1-hole playoff. Then sudden death playoff will continue until we have a champion. If weather or darkness prevents the completion of the playoff, the Champion will be determined by scorecard from the number 1 handicapped hole back. All other places will go to the scorecard in the event of a tie starting from the number 1 handicapped hole and back.
Code of Conduct
The teamhappygilmore.com code of conduct has been instituted to ensure an enjoyable event for each and every person attending the tournament. All competitors are expected to abide by all rules and regulations set forth by the tournament director.
All participants are required to wear proper golf attire at the host facility. Blue jeans, cut offs, and t-shirts will not be permitted. If you show up to an event without proper attire you will be asked to change clothing. If you wear a hat, it must be worn in a proper manner at all times. All golf shirts are required to have a collar or mock turtle neck (host facility permitting) and be tucked in. Footwear with a closed toe is required at all events. Flip flops, open-toed sandals and other similar shoes are not permitted.
Drugs, Alcohol, and Tobacco
Teamhappygilmore.com does not allow the use of these products. These products will not be allowed on the golf course or any facility affiliated with the event. The use of these products will result in disqualification and possible suspension from future events.
Teamhappygilmore.com will not tolerate poor behavior at the host facility. All participants are expected to carry themselves as ladies and gentlemen at all times. The following actions constitutes a violation:
> Not adhering to the dress code at the host facility.
> Use or association with drugs, alcohol, or tobacco.
> Unsportsmanlike conduct including club throwing, cheating, abusive language, disrespect volunteers, spectators, or staff members.
> Failure to treat host golf course with respect by not replacing ball marks, not picking up trash, raking bunkers, and caring for the course.
Code of Conduct Violation Penalties
The teamhappygilmore.com Tournament Director may assess any or all of the following penalties based on the severity of the violation(s)
· Issue a one stroke penalty for breach of conduct.
· Disqualify the player from the tournament at which the violation occurs, or
· Depending on the severity of the violation, a tournament disqualification may also result in disqualification from the next tournament(s) for which a player has been accepted.
Distance Measuring Devices
Teamhappygilmore.com allows devices that measure distance only. Devices that measure wind and/or slope are not allowed and will result in a player being disqualified from the tournament if used.
Teamhappygilmore.com will offer families discounts that have two or more junior golfers. Participants who register one player (oldest) at the normal rate will be eligible to register their younger brother or sister for $20 off the first additional entry and $30 of three or more additional entries. In order to receive this discount, you MUST complete an application for each sibling separate and list all siblings names/relationships on each application form.
Rainouts and Inclement Weather
Teamhappygilmore.com will make every effort to play an event to the conclusion. We will continue play in wet weather and cold weather unless lightning or severe weather is in the near forecast. In the event the participants need to evacuate the course, tournament officials and the host facility will sound an air horn. Once the air horn is blown you must discontinue all play. Wherever your ball lies, please mark it and we will make every effort to continue play. If an event is shortened due to rain, there will be no refunds or credits issued.
In the event a stipulated round is canceled due to inclement weather, teamhappygilmore.com will make every effort to post a score for that particular day. 9 hole increments will be used for shortened rounds. An entire age division must be through at least the same 9 holes for the score to post for that day otherwise no scores will be posted. (5 hole age groups included). If a stipulated round is completed by some groups and not others, the round WILL be official for those that finished the appropriate number of holes. No credits or refunds will be issued for shortened events.
In the event that NO golf is played and the ENTIRE event is canceled, teamhappygilmore.com will issue refunds in full for the event *minus a $25 administration fee. The refund will be issued within 60 days of the cancelled event. PLEASE NOTE: Our tournament is played in an area where passing showers and t-storms are common. These generally pass through quickly so plan accordingly.
Teamhappygilmore.com has the following policy on Event Registrations purchased. Before withdrawing from a tournament please review our policies. All pre-tournament WD requests must be submitted via email. Your email will be returned within 48 hours. In the email please include the player’s name, reason for WD, and which option below you would like to choose. Please note that WD’s cannot be accepted over the phone and must be in writing. No exceptions will be made for any reason.
1. Requests for FULL refund that are received prior to 13 days before the first round will be honored minus a $25 administration fee.
2. Requests for PARTIAL refund that are received between 12 – 7 days before the first round will be honored minus 50% of the entry fee.
3. No credits or transfers will be issued if a participant cancels their entry 6 days or less prior to the first round. No exceptions will be made.
Teamhappygilmore.com Withdrawal Policy
Once a player has decided to withdraw, he or she must report to the tournament director. If a player fails to report to the tournament staff prior to withdrawing, their WD will be considered unjustified. If a player withdraws during the round for ANY reason the withdraw will be marked as a WD. This includes No Shows, No Card, Incorrect Card and all disqualifying policies. (Refer to our refund policy before you WD).
The official time will be maintained at the starting tee(s) only.
Caddies and Pull Carts
Caddies are permitted in 13 and under age divisions ONLY. Pull carts are allowed in all age divisions. Motorized pull carts are not allowed at any event. Caddie Bibs are REQUIRED for ALL caddies. Tournament bibs can be pre-ordered with your online application. Players Last Names will be on all pre-ordered bibs and can be picked up at check-in. Limited quantities will be available at the tournament. so it is suggested that you pre-order your bib. Bibs can be used for future events.
A “caddie” is one who assists the player in accordance with the Rules, which may include carrying (transporting) or handling the player’s club during play. Along with the use of caddies comes the following strict guidelines and polices that all players and caddies will be held to.
· Caddies will be allowed to transport the player’s clubs and equipment.
· Caddies will be allowed to carry players in the 3-5 division in between shots and holes.
· Caddies will be allowed to search for a player’s golf ball
· Caddies will be allowed to clean a player’s golf ball
· Caddies will be able to give players advice (Pace of Play Policy will be enforced)
· Caddies will be allowed to use motorized carts. (Request must be made in advance during registration).
· Caddies will be allowed to transport a player only when shuttle holes have been designated, during evacuation/restart or back to a previous spot in order play in accordance with Rule 20-5 and then back to where the player was picked up. Penalty for breach of the Transportation Condition is: Two strokes for each hole at which the breach occurred; maximum penalty per round is four strokes.
A caddie must be designated prior to the first tee shot.
Caddies ARE NOT ALLOWED TO:
· Deliberately stand on or close to the extended line of play behind a player while the player is taking his or her stance until the stroke is made, get involved in ANY RULINGS, transport players when not authorized, use personal cell phones during the round.
Teamhappygilmore.com has the authority to eliminate or modify this policy at any time.
Breach of Policies and or rules by caddies
· 1st Offense = Warning from an teamhappygilmore.com official
· 2nd Offense = Caddie will be removed from the golf course
If a player can receive a penalty for a breach of a Rule then the same breach by their caddie will cause the player to receive the same penalty.
Spectator Policy/General Conduct
Your child is attempting to play at a high level and spectators will be held to a high standard at all teamhappygilmore.com events. Please be aware that coaching of any player on the golf course, is not allowed. Quietly follow players and keep emotions to a minimum. Smoking and drinking should be kept to a minimum and is not encouraged at any of our events.
Cell phones are not to be used on the golf course. Please turn off all electronic devices or set them to a silent ring. Cell phones may be used at the clubhouse area (if the club permits).
All spectators are expected to dress appropriately at the host facility. Cut-off blue jeans, tank tops, short shorts, flip flops, and other casual attire should not be worn on the golf course.
Communication with Participants
Spectators may interact with players in the event of a health reason and handing them sunscreen, food, and beverage only. When a spectator decides to do this they should always do it in front of another spectator and/or other players.(See Rule 8 "Advice"
Rules officials will be scattered throughout the golf course to assist players in need of rulings, to monitor pace of play, and for emergency situations. Players and spectators should notify a rules official when a situation arises on the golf course.
In the situation there is not a rules official nearby; a player should play a second ball under rule 3-3. Please be aware it’s the player’s responsibility to know the rules of golf.
Spectators should respect a rules situation. All spectators are asked to stay 25 yards away and not to be involved in the conversation. A spectator will be brought into a situation only if asked by the official.
Spectators should not confront Officials. If a spectator has a question, or information for an Official it should be done away from the players and in a calmly manner. Tournament officials will do everything possibly to ensure the correct rulling is applied.
Advice (Rule 8. Advice; Indicating Line of Play)
"Advice is any counsel or suggestion that could influence a player in determining his play, the choice of a club or the method of making a stroke. Information on the Rules or on matters of public information, such as the position of hazards or the flagstick on the putting green, is not advice."
Spectators are encouraged to stay out of rulings entirely. As a spectator you do not want to put a player in a situation where he gets a wrong ruling and is disqualified. You also put the player at risk of breaching Rule 8 (advice). All spectators are highly encouraged to read through Rule 8 (advice) in its entirety. Penalty for a breach of Rule 8(advice) is loss of hole in match play or two strokes in stroke play.
How to properly follow a group (Where you should stand & walk)
· All spectators should follow players from a distance (at least 25 yards) and stay in the rough or on the cart paths. Spectators should NOT be in the fairways.
· Always stay to the side of the action and remain calm and quiet.
· Please keep up with your group. Move forward to the putting green when all shots have been completed.
· Spectators must never be on the putting surface and should observe the putting green from a reasonable distance that will not interfere with the competitors.
· Looking for Balls – As a spectator, please help spot balls for all participants. This is a practice that helps our pace of play and is highly encouraged by all spectators. Please keep in mind the three minu
Spectator Cart Policy
Seiverville Golf Club does NOT allow spectator carts at junior events.
Please plan accordingly.
Appreciation of Golf Course and Staff
It is appropriate to express your appreciation to the host facility at the conclusion of an event. The golf course staff works very hard to ensure the course is in great shape and that we can have a enjoyable event. This significantly affects teamhappygilmore.com being able to return to that particular facility in the future. Please set a great example for your child and all people present. As a spectator we ask that you also respect our volunteers and tournament staff. If it weren’t for the staff members and volunteers, teamhappygilmore.com would not be able to run the caliber of event that you prefer.
Pace of Play Policy/Summary
When the first player in a group has begun play on their 1st hole all players in the group are deemed to be on the clock and subject to timing. Teamhappygilmore.com will utilize a color-coded card system (Green cards and Red cards). A teamhappygilmore.com staff member, inside the scoring area, will confirm penalties with groups. It’s the players responsibility to know what color cards they receive throughout the round.
Green Card– Your group is in position AND/OR under the allotted time through that checkpoint
Red Card– Your group is out of position AND over the allotted time par (BOTH conditions MUST be met).
1st missed checkpoint – warning* (warning remains for duration of the round) 2nd missed checkpoint – liable to a penalty of one stroke 3rd missed checkpoint – liable to an additional penalty of two strokes 4th missed checkpoint – liable to disqualification
*Once a group receives a red card, they will have 2 holes to get either back in position OR under time par. If after 2 holes the group is still out of position AND over time par the group is liable to receive another red card.
When the group is back in position OR under time par they will receive a green card.
*When a group falls behind- regardless of the reason it must regain its position. Time for ball searches, rulings and walking time between holes is included in all maximum allowable times
*The group will be liable to penalties if in the teamhappygilmore.com staff’s view a reasonable effort was not made by the players to complete their round within the allotted time. Any penalties will be confirmed and issued in the scoring area. No conversation or issuing of penalties will take place on the course.
Overall Time Par: is the allotted time expected that all groups will complete a round based on golf course and weather conditions, setup, forced walks and quality of field.
A player is allowed 40 seconds to play a shot. A competitor’s time begins when the competitor has had a reasonable opportunity to reach his or her ball, can do so without interference or distraction. Play ready golf. In position times are measured from “Flagstick to Flagstick”. Your group time begins when the group in front of you replaces their flagstick and ends when your group replaces the flagstick.
Out of Position: When the group falls more than 15 minutes behind the group in front of them (flagstick to flagstick time).
Teamhappygilmore.com encourages ready golf and strives for rounds under 4-hours and 30-minutes. Teamhappygilmore.com does not want to access a penalty for slow play. Please be courteous of others and keep up pace.
Before the Round:
· Arrive at the golf course about an hour before your player's tee time, depending on how long he or she needs to warm up.
· Find the teamhappygilmore.com check-in table and check-in with the teamhappygilmore.com staff if you did not check-in the evening prior to the first round. Otherwise players report to their starting hole.
· Range balls are included in your entry fees.
· Make sure you have snacks, drinks, and sunscreen for you and your player during the round.
· Put some tees, a golf ball, a divot repair tool, a pencil, and a coin or ball marker in your pocket.
· After the player warms up on the driving range and practice putting green, arrive at the No. 1 or No. 10 at least 10 minutes before the player's tee time. The player's starting hole will be indicated on the list of tee times.
During the Round:
· Carry your player's bag and enjoy your time walking with them.
· Get to know all of the players and caddies in your group.
· You may help players look for their golf ball, determine distance to the hole, rake bunkers, fix divots in fairways, repair ball marks on greens, and remove/replace the flagstick on the green.
· After every hole, write down the scores of your player and the player he/she is keeping score for.
· Help your player with making strategies and decisions in a timely manner.
· Encourage your player after both good and bad shots, and make sure he/she is having fun.
After the Round:
· Immediately go to the scoring area with the other player(s) in your group.
· Check your scorecard and verify that the scores are correct.
· Each player must sign two scorecards: his/her official scorecard, and the scorecard he/she kept for another player in the group.
· Go to the scoreboard and see how the other players played.
· Talk with other players and parents while you wait for the Awards Ceremony to begin.
PLEASE NOTE: There will NOT be any scholarships or PGA tour cards given out after the tournament. We want you to RELAX, LAUGH, PLAY WELL and don't forget to HAVE FUN!!!
*TEAMHAPPYGILMORE.COM RESERVES THE RIGHT TO CHANGE THESE POLICIES LISTED ABOVE WITHOUT NOTICE.
*You will be required to sign that you have read and agree to these policies on your entry form.
(Release Form will be considered verified and signed by player and parent/guardian upon submitted request for entry into the teamhappygilmore.com tournament for 2021).
PLAYER’S NAME: _(Signed on entry form)________ BIRTH DATE: __(See entry form)____________ I hereby declare the above information to be true and correct. As parent or guardian, I hereby give the above-mentioned applicant the right or permission to participate in the 2021 teamhappygilmore.com invitational tournament and associated events, and declare that the birth date is correct. I agree to release and hold harmless the teamhappygilmore.com, its members, directors, officers, staff and volunteers, the Sponsors, the Sevierville Golf Club used as a competition site, from and against any claim or cause of action, including, but not limited to, personal injury, death, or damage to or loss of property, arising out of participation in the 2021 teamhappygilmore.com invitational tournament or receipt or use or misuse of any prize. I further consent and give permission to teamhappygilmore.com to print, copy, display or otherwise use or make public my child’s name and/or picture, photo, or video tape of him/her, whether it be for news reporting or promotional purposes, and I release the teamhappygilmore.com from any and all liability or claim for such use. In case of any emergency occurring during the tournament, I authorize a qualified medical doctor to take all necessary measures in the treatment of this applicant.
X_(see entry form)__________________________________________
X_(signed on entry form)_____________________________________
(Signatures of Parent or Guardian) (Relation to Applicant)
TEAMHAPPYGILMORE.COM GUIDELINES AND TERMS OF ENTRY ACCEPTANCE NOTE: The following must be signed/typed in order to be entered. TYPED names will be considered signed upon submitted entry request into the tournament. We verify that we have read the teamhappygilmore.com policies and agree to abide by these policies and rules throughout the tournament and other associated events.
X_(see entry form)_________________________________________
X_(signed on entry form)____________________________________
(Applicant) (Parent or Guardian)
***CHECK LIST for PARENTS and APPLICANT***
Be sure that all items listed below are included when sending in applicant entry. Send completed entries only. Early entry is recommended. Completed Entry Form(s), including past two years tournaments info, high school graduation year, etc.. Completed Release Form signed/typed by parent or guardian) Birth Date Verification Please bring a copy of Birth Certificate or Passport to check-in. You will only need to do this the first year.
*You will be required to sign that you have read and agree to these terms on your entry form.